Adjusting Inventory with the Hand-Held on a Daily or Weekly Basis
Tip
How to Adjust Inventory with the Hand-Held Terminal on
a Daily or Weekly Basis
Taking a count of your physical inventory and comparing it to your book values
so that you may update your book inventory values to reflect reality while keeping
your inventory reports accurate can be done for any day. Some users may be unable
to dedicate an entire day once a month to process adjustments. These users may
find that taking a physical inventory of a different department range each business
day accomplishes the same goal even though it doesn't take place on the first or
last day of a calendar month.
In addition, taking a physical inventory on a daily basis helps make the process
part of your normal routine and helps ensure it gets done consistently. Users that
put off taking a physical inventory for several months may miss the chance to identify
the reasons for shrink expenses such as theft, breakage, spoilage, or incorrect booking
of sales or purchases.
If you plan on scanning a different department each day, then you will cover five
departments per week or about 25 departments per month which may be all the departments
that you use for inventory purposes. If not, you may find that scanning two departments
per day will cover your entire store each month.
Fetch a reference file for the department range you are going to scan.
Items inside this range which are not scanned because they are not physically present
have a physical quantity found of zero that can then be adjusted to zero in CDB. Items
outside the range which are not scanned will not be adjusted. To do this make sure you
select the Adjust unscanned items to zero check box in the HDP application.
Scan all the items which belong to the reference file's selected department range.
Send the Physical Inventory data back to the PC.
Print the Exceptions report and post the adjustments against the CDB date that
corresponds to the day you counted the inventory. If possible, process the day's regular
paperwork in a separate shift from your physical inventory adjustments to separate the
COGS and GP adjustments from your regular Daily Book Reports.
After you have finished tagging the adjustments and have ended the shift, you may also
delete items which have a zero quantity-on-hand to remove them from your inventory list.
This is an overview. Each of the steps above are explained in detail in the
Hand-Held Data Processing User's Guide.
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