DESIGNED FOR:

• C-Store Operations (service stations that include a convenience store)

Direct Data
The EDI program from Service Station Computer Systems allows for the direct delivery of item information from a wholesale vendor to a dealer. The information is converted electronically into a purchase transaction in the Computerized Daily Book.

Price Book/Item File
Data can be delivered via modem (directly into your system with either third-party software or through your EasyLink account), on diskette, or through our AS2 server (for PCATS-NAXML files). The EDI Conversion program converts the vendor's file into an invoice in the CDB.

Price book information from your vendor/wholesaler can be set up initially, defining the items your site sells and the departments they belong in with costs and suggested list prices.

Invoice Delivery
The program highlights any new item or items have either increased or decreased in price since the last time you purchased the item. The operator works with these cost changes and enters the desired margin or retail price to close out the invoice.

Recording the purchase by item allowed the operator to update the list price which may be then sent to the POS, updates the inventory quantity-on-hand, and updates the method of payment. You can even print new bar code labels for the new and modified items. By being able to monitor margins at the point of purchase our customers tell us they realize a three to five point improvement in margins.

Accounts Payable
Once the items are received, the Computerized Daily Book sends the delivery to the Purchases/Payables program. Once there, the system creates a purchase transaction for that particular vendor.

Manage More Efficiently
The EDI program will save you from physically keying the delivery data of your system. This represents, on average, 60% to 65% of your existing inventory. The remaining inventory is brought into the system via a hand-held terminal, Recurring Purchase Process, or manual entry.

EDI has become a strategic business tool due to the cost and relationship benefits acquired. It is estimated that as much as 70% of printed computer output is rekeyed into another computer. This paperless processing of information between computers leads directly to the following:

• Reduction in administrative costs.
• Reduction in clerical errors.
• Reduction in transaction cycle times.
• Improved inventory management.
• Improved communications.
• Improved trading partner relationships.
• Improved customer service.
• Improved management and forecasting information.
• Re-engineering and streamlining of internal administrative processes.
• Overall increased productivity.

Corporate Price Book Management
All EDI information can be managed at a corporate level for multiple stations. Each delivery and price book will be identified by location.

In addition, the inventory information can be managed with complete accuracy. Any price can be changed and be sent to the c-store's point-of-sale register.

Inventory Reporting
The CDB Inventory software will allow your management team to effectively monitor your inventory investment. The software gives them the following tools:

• Physical Inventory Report: Gives you the actual physical count of inventory in the store. The software monitors all deliveries and sales, producing the book balance.



• Value/Dead Stock Report: Gives you the value of your in-stock inventory at both cost, and retail values. With this report you can specify a Last Sale Date to find out whether or not an item is selling in your store. Our customers tell us that they can usually identify between 10% and 15% of their inventory as not selling at all. This is a tremendous investment that does not produce a return. Imagine what you could do if you could identify this inventory and replace it with items that generate a 30% margin.



• Movement Report: Gives you Velocity Reports on how your items sell.



• Reorder Report: The Inventory module will ask you to set up a minimum and maximum quantity allowed for each product you sell. If the product falls below this line, the system will identify the product on the reordering report. This makes ordering products much easier for in-the-field managers. You can also generate a reorder based on Sales History over a selected period of time for "replenishment," selecting quantities of the items which fall within a Department/Account range, or simply Min/Max. The order can be edited. When the vendor has qualified for Computer Assisted Ordering (CAO) the operator can use CAO to electronically send the order to the vendor, if activated in the CDB.

Approved EDI Vendors